Terms and Conditions

TERMS OF THE CONTRACT

1. If purchased, each exhibitor at the 2009 Annual Fall Meeting held at the Georgia Aquarium will have a booth.

2. Exhibitors are required to have a representative at their booth at all times during exhibit hours.

3. Exhibitor set-up is 6:15 AM and break-down must be completed by 4:00PM on Saturday, November 21, 2009.

4. All sound equipment must be regulated so that it does not disturb neighboring exhibits. GNS & GSO/HNS reserves the right to determine at what point sound constitutes interference with others and must be discontinued. Due to regulations by the music industry regarding music at public meetings, conventions and shows, exhibitors may not play music during the trade show, either live or recorded.

5. Exhibitors will not be permitted to assign, sublet or share with others any part of the space allotted to them.

6. GNS & GSO/HNS authorizes exhibitors to make retail sales of tangible personal property or service subject to sales tax. The exhibitor shall be solely responsible for any local, state or federal tax liability resulting from this contract or other tax implication arising from activities while exhibiting at the meeting.

7. Booths must be kept clean. The floor and display areas of the booth must be clear of debris. Exhibitors will be liable for any extra clean-up costs incurred due to displays, food machines and other means.

8. Use of electrical current is confined to lighting or the operation of such equipment that is harmless, noiseless and does not release undesirable odors.

9. Objectionable practices by exhibitors or official suppliers should be reported immediately to GNS & GSO/HNS management and not after the show is completed.

10. No children under 16 years of age will be allowed in the exhibit area at any time, unless accompanied by an adult.

11. It is agreed that GNS & GSO/HNS and the host facility shall not be liable for any damage to, or destruction of, any exhibit from any cause or for the theft or disappearance of any exhibit or any property contained in or about the exhibit booth area.

12. The exhibitor agrees to indemnify and hold harmless GNS & GSO/HNS and the host facility or their employees or their representatives against any and all liabilities for damage, injury or loss to all persons and any and all claims arising out of acts or omissions of exhibitors, their employees or their representatives.

13. GNS & GSO/HNS will only refund exhibitors who are pre-registered the cost of booth space and will not be held responsible or liable for charges or damages for any failure of performance due to acts of nature, labor disputes, and shortage of materials, governmental authority, or other circumstances beyond reasonable control of either party.

14. Neither GNS & GSO/HNS nor the Georgia Aquarium maintains insurance covering property brought onto or stored on the aquarium’s premises by exhibitors and it is the responsibility of the exhibitor to obtain or maintain such coverage at their own expense.

15. Exhibitors will not offer educational/training programs within the show facility simultaneous to the GNS & GSO/HNS Annual Meeting related programs.

16. This agreement includes a one-time list of pre-show and post-show attendees.

BOOTH CONSTRUCTION

17. All electrical work and electrical wiring must be approved and installed in accordance with regulations established by the officials of the Fire Marshal’s Office.

18. No construction will be allowed at the sides or above the booth that may obscure the view of any adjacent booths.

19. All materials used for decorating must be flameproof.

20. Construction and signs that are above 8 feet in height must be approved by the GNS & GSO/HNS.

21. All applicable cities, county and state codes and ordinances must be complied with as well as those of the host facility.

22. Nothing shall be posted on, tacked, nailed or otherwise affixed to columns, walls, floors or other parts of the buildings, furniture or equipment.

23. In order to meet the set-up deadline, the GNS & GSO/HNS management reserves the right to order labor to set-up any exhibit that is not in the process of being erected by 8:00AM, Saturday, November 21, 2009. The cost for this labor will be paid by the exhibitor. All exhibits must be fully broken down by 4:00PM, Saturday, November 21, 2009.

24. The interpretation of all rules and regulations is the responsibility of the GNS & GSO/HNS Executive Committees or their designated representative. All decisions of said group or representatives are final.

REFUND POLICY

Cancellation for all registered exhibitors 30+ days prior to Saturday, November 21, 2009 are eligible for 50% refund. Cancellation 29 days or less before Saturday, November 21, 2009 are not eligible for a refund.

By signing this document, I agree and ahere to all policies and regulations. I guarantee payment in full due to the amount indicated on the exhibitor registration form. If for any reason, the 2009 GNS & GSO/HNS Annual Fall Meeting must be cancelled, management is not liable for any costs other than entry space fees that are already pre-paid. If the date or location must be changed for any reasons beyond management’s control, it is agreed that the booth fee is non-refundable as a date or location change will be provided. Should an exhibitor decide to cancel this agreement and not exhibit at the event, a 50% refund will be issued if cancelled 30+ days prior to Saturday, November 21, 2009. Cancellations 30 days or less before Saturday, November 21, 2009 are not eligible for a refund. Must allow 6-8 weeks for refund processing.

Signature: ___________________________________ Date: _________________________________